InfoFlo Pay Customer Support Summary
We, the team, at InfoFlo Pay pride ourselves with quick response times, to support request from our customers.
We deliver quality support and assistance to our customers, using the latest technology to speed tracking and resolution of issues.
Problem resolution and ticket management processes are well defined and include specific escalation procedures. Support is available during working hours from 8-5 EST.
Detail Of Problem Resolution And Procedures
Helpdesk Ticket Management System
When customers initiate a support ticket with InfoFlo Pay, the following process takes place:
- Customers open up a new ticket through our portal at http://pay.infoflotickets.com.
- Our helpdesk system automatically sends a response to acknowledging the opening of the ticket.
- The ticket information is received in the technical support queue.
- The support team reviews the ticket and determines who the ticket needs to be assigned to, and set the priority for the ticket.
- Once the ticket has been assigned the person responsible is automatically notified via email of the ticket.
- If the ticket is marked as priority URGENT (see below) the entire support team can be mobilized to address the ticket.
- A support engineer follows up by replying to the ticket and the customer is automatically notified via email.
Our ticket management system includes full access so customers can create tickets online, track status of open tickets, review recently closed tickets, and locate troubleshooting steps to solutions.
Priority Level Definition
To assign resources appropriately with our support team, each open ticket is set with a priority. Higher priority tickets are worked on first. We address urgent problems as rapidly as possible.
Priority: Urgent
These represent the highest priority situations, such as websites and server outages, or where more than one user is not able to work or log in to supported systems by us. In general, urgent tickets cause more than one user to have technical problems working in or on a system supported by us.
As soon as a ticket is marked urgent, the Operations Manager is paged and the entire support team is mobilized to resolve the ticket.
Priority: High
These tickets represent problems with a single end user, software issue, or other problem with limited impact to the business. The support team responds to high priority tickets within 4 hours during normal working hours Monday to Friday and work on these tickets until they are resolved. When high priority tickets are submitted via email it should be noted if it is a high priority ticket in accordance with this support policy.
Priority: Medium
These tickets need action from our support team but are not impacting any users being able to do their work. These are support issues such as working on reports, website changes and data issues in systems that we support. The support team acknowledges these tickets within 24 hours during working hours and are generally solved within 48 hours. All new tickets via email are set to priority medium by default.
Priority: Low
Requests for information, billing issues, and documentation are assigned priority low. The support team responds to these tickets within 24 – 48 hours during normal working hours Monday to Friday and address them accordingly.
Proactive Monitoring
As part of ongoing customer support on the continual operation of our systems (cloud systems and website hosting), we continuously monitor the health of our infrastructure. Should any network/server fail to accept repeated status requests, then the equipment is identified as potentially at risk, and a support ticket is opened.
Specifically, we continually check the health of our network infrastructure and look for 1 to 5 or more failed status requests in sequence. Should this happen, an urgent ticket is immediately created to start on resolving the issue. It is very likely that the customer is not yet aware of a problem, making us the originator of the problem investigation and resolution.
Several factors could cause our network infrastructure to fail. These include network outages, network and server hardware, urgent unscheduled maintenance, and internet service provider outages (third party providers). Our network has comprehensive redundancy
Upgrades And Maintenance
We strive to improve our systems, infrastructure, and software on an ongoing basis. Regular maintenance is performed on our network and server infrastructure.
Service Level Agreements
We offer Essentials, Reserve, and VIP Service Level Agreements (SLAs). Please contact us for more details.